5 Reasons to Outsource your Healthcare Accounting and Bookkeeping

Offshoring and Outsourcing

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Whether you are a licensed doctor, general practitioner, or healthcare specialist, you are aware of how difficult it may be to start a practice or a clinic, especially in the beginning. Before you can practice properly, a lot of side functions need to be accommodated. And it just does not matter how much you know about your domain, as a doctor, you must consider employing support personnel, visiting conferences to learn about the newest advancements in medicine, and making sure your clinic’s accounts are being kept well.

If you are managing your books at source, you and your accountant need to be aware of the accounting practices that are unique to medical accounting. But truth be told, you cannot do healthcare accounting on your own. Outsourcing is a potential alternative because it can be highly expensive to search for and hire competent staff. Your clinic’s productivity and profitability depend on adherence to tax rules, regulations, and medical billings. An effective accounting for medical practitioners, physicians, and clinics may save costs, optimise revenues, and improve cash flow by assigning non-core, administrative, and back-office work to outsourcing companies providing accounting and bookkeeping services for general practitioners and doctors.

Here are 5 reasons why you should consider outsourcing your clinic’s accounting:

Eliminate Hiring and Payroll Expenses

Cost savings are the key benefit of outsourcing healthcare accounting. It makes sense to outsource payroll processing and tax calculation to specialists at reasonable prices as you are not supposed to be an HR specialist and instead of recruiting executives to handle these tasks. It might be expensive to hire trained full-time staff to handle all of your accounting and finance needs.

Further, you can eliminate expenses related to infrastructure and labour by outsourcing accounting. Also, your clinic stands to gain from decreased administrative costs and zero-cost and time training. Lastly, there is the benefit of having an internal audit and financial feasibility analysis performed by your outsourcing partner in addition to these specialised accounting duties which can help your practice achieve sustainable financial health.

Scalable Spending with Pay-as-you-Grow

Scalability is key in today’s cut-and-thrust market. With scalable services, your medical practice can keep outsourcing spending proportional to how your business grows. Finding the proper bookkeeper who can expand along with your medical practice will be easier if you outsource your bookkeeping if you have many clinics. Your medical accounting outsourcing company will enable you to compare the performance of various medical facilities and assist you in tracking their progress.

Outsourced accounting teams have more employees on hand to scale alongside your business. If you are extending the reach of your clinic into new territories or managing more transactions, they will be better able to provide you with customized support. By choosing to outsource your medical practice accounting, you can reduce your workload to help concentrate on providing patients with high-quality medical care and ensure that your crucial financial information is in the hands of a professional.

Maximise Efficiency with Automation

You will have to invest a significant amount of time and effort in internally taking care of your accounting chores at your practice. With the newest tools and technology available to accounting outsourcing providers, you can be rest assured that your accounting tasks are never behind on time. Also, service providers are skilled at what they do and have received training in error prevention. Turnaround time too is greatly shortened in this way.

Your medical practice’s accounting chores can be simplified by outsourcing, eliminating redundancy and efficiently resolving day-to-day accounting problems that your practice may encounter. With access to all the latest software, they are also able to set up easy-to-understand graphical representations of your practice accounts for accurate financial tracking. Also, they are adept in knowing how to use software that streamlines bookkeeping for your medical office and other technologies that keep your accounting records secure on the cloud. Moreover, they will remain abreast of the most recent advancements in accounting technology and bookkeeping best practices, keeping your clinic informed and up to date.

Improved Financial Visibility

Clarity of your financial situation and cash flow is essential for your medical practice. Healthcare, like many other sectors, depends a lot on its ingress and outlay to make sure that your clinic runs well. Your medical accounting outsourcing partner will maintain track of all receivables and payables so that you are always aware of the practice’s financial situation. You can plan when to make payments on your debts or how to increase the amount of money coming into your practice by knowing when cash will come in and go out of your clinic.

As a practice owner, you can gain better insight into the cash flow and profitability of your medical business by working with an outsourced bookkeeping company. You will be able to track the money coming in and going out of your firm and determine if your cash flow is taking a positive or negative course, this is made possible with your outsourcing partner keeping your clinic’s books accurate and up to date. By providing you with comparative insights like actual versus budget, chronological Accounts Receivables listings, and cash flow statements, your outsourced staff can also assist you in keeping tabs on your cash flow.

Proper Tax Compliance

Healthcare accounting is a complex endeavour with numerous components. Your medical practice can require a range of accounting services, including tax preparation, medical provider accounting, payroll processing, tax planning, incorporation, etc. Your clinic may handle a wide range of diverse bookkeeping responsibilities with the aid of an outsourced bookkeeping staff.

Invoice and expenditure recording, vendor payment, financial statement generation, credit card and bank reconciliations, insurance billings monitoring, daily cash sales reconciliation, and expense reporting are just a few of the things they can do for your medical practice beyond the basic accounting suite. They will also assist you in keeping track of all sales tax requirements for the duration of the year. Your books will be prepared for your accountant to evaluate and find tax deductions come tax season.

Did You Know?

  • The global healthcare accounting outsourcing market is expected to grow from $10.1 billion in 2022 to $17.5 billion by 2028, at a CAGR of 8.2%. (Source: Allied Market Research, 2023) 
  • Over 60% of healthcare providers in the United States outsource at least some of their accounting functions. (Source: Medical Group Management Association, 2023) 
  • The top three benefits of outsourcing healthcare accounting are cost savings, improved efficiency, and enhanced compliance. (Source: Clutch, 2023) 
  • Outsourcing healthcare accounting can save providers up to 40% on their accounting costs. (Source: Association of Certified Public Accountants, 2023) 
  • Outsourcing healthcare accounting can free up providers’ time to focus on patient care and practice growth. (Source: American Medical Association, 2023) 


Working with and interpreting financial paperwork is surely a challenging undertaking. And one also has to have a full understanding of the many rules that are relevant when it comes to accounting and financial reporting for healthcare businesses. Outsourcing is the ultimate solution you need if you want to streamline your bookkeeping procedure, acquire total financial insight, and save a lot of time and money.

Several practitioners today have realised that outsourcing their medical practice accounting is the best course of action for their business. You too could acquire the entire support and more from a team of outsourced bookkeepers. An outsourcing provider of medical accounting can tailor its services to your clinic’s particular needs and make sure you have all the bookkeeping and back-end accounting assistance you need to help your practice grow and succeed.

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Arun Mehra

With over twenty years of commercial experience and knowledge Arun’s expertise is valued by hundreds of businesses across the UK. His financial acumen and know-how, along with his hands-on commercial expertise have helped clients, large and small, new and established to achieve great things.

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